Chapter 23 - Payroll Processing

Helpful Hints

Modify Payroll Entries Icon/Screen

• Only process/verify cards of employees for the current period
• Verify/enter # hours for hourly or rate for salary employees for the current period
• If default salary rate and hours are correct, Click on Calculate Time Card to create earnings and deductions
• If default figures not correct: 

• Adjust hours for hourly
• E.G., enter 38.5 vice 40 hours for hourly employee who worked only 38.5 hours for a weekly payroll; Tab out and system will calculate Regular Pay accordingly
• Adjust rate for salary type
• E.G., enter amount $750.00 in rate field vice $1,000.00 for salary employee who did not rate entire amount for the period; Tab out and system will calculate Regular Pay accordingly

Note:  Verify earnings and deductions (i.e., FEDTax, MCTax, SSTax and State Tax calculations to verify software accuracy; report discrepancies promptly)

• If vacation pay is included in the current period, you must manually calculate amount, insert figure in the VACATION PAY $ Amount block, and reduce REGULAR PAY calculation accordingly (manually insert reduced amount directly in REGULAR PAY $ Amount block)
• Select additional earnings categories as needed (e.g., Overtime, Bonus, etc..) and enter $ amount (Can select/assign unique G/L account if needed)
• Can assign/select additional deductions as needed in deduction block or override deduction $ amount (Can select/assign unique G/L account if needed)
• Click Close button when finished (Go to Pending Payroll Report Icon)