1.800.949.3330   m-f 8:30am - 5:00pm EST

Pro Gold i2 Online User Manual

 

Chapter 15 - Creating Vendors

Helpful Hints

  • Any person/company receiving a check from Pro Gold XP is considered a vendor
  • There are three types of vendor records:  1) Vendors 2) Employees, and 3) Agents
  • Agent and Employee vendor type records are automatically established once the initial Agent/Employee setup process is completed within their respective module
  • Modification of name & address data for Agent/Employee check recipients can be made from Agent Information/Employee Setup with selection of the Save A/R A/P button to update the vendor record
  • Vendor type records are established manually in either the Payables Tab via the Work With Vendors Icon or may be created dynamically from the Check Writing module during the check writing process
  • The vendor # for a Vendor record is assigned by the system, but can be modified if desired
    1. Uses Month/Day/Year/1000 format (e.g., 0713021000 as first record of that day)
    2. System will not allow you to duplicate a vendor #
  • Enter a vendor record for your own company (i.e., used to issue checks to yourself) Note: Once your companies’ vendor account has been setup, you need to assign it to your Company’s check recipient block (Go to Setup Tab at main menu, click on the Change Company Information Icon, click on the Company Tab, go to the Company Check Recipient field and select your company’s vendor record)
  • Account # field is the account # the vendor has assigned to your company
  • Check 1099 block if the vendor rates a 1099 Form
    • Employee records “should not” have the 1099 block checked
    • 1099 Adjust block can be used to modify 1099 amount as needed for Vendor type only
  • Enter appropriate Tax ID # in Fed Tax ID field:
    • Tax ID can be either a ID # or SSN
    • If ID # uses dashes, enter as needed (e.g.,  38-97234766)
    • If SSN, do not enter any dashes (just #’s: 423975423)
    • Can enter Fed Tax ID for Corporate Agents to apply corporate data on 1099 Forms
  • Must assign default Payment Terms for Vendor type records that are used in Accounts Payable
  • Default Expense Account is required for all vendor records