Chapter 14 - Creating Checks

Helpful Hints (2)

• Displays the check stub portion of the check
• Modules which create checks automatically create their own stub data (i.e., Payroll, Closing Statements, Commission Tree [Agent, Company, Deduction checks], A/P)
• Payroll/Commission stub data is not visible via the check stub (shows blank, but prints details on stub; “Do Not” attempt to insert additional data to it)
• Additional data for other than Payroll/Commission checks may be inserted by clicking mouse in the stub area after the last text character and typing desired text

• Posts transaction to General Ledger (Updates financial reports: Balance Sheet & Income Stmt)
• Locks transaction (Prevents editing or deletion of the check: Must “UnPost” the check if edit or deletion is required
• The memo field can be modified whether check is posted or not

• Voiding a check does update the available balance of the checkbook (returns the check amount to the bank account available balance)
• Removing check from the box will cancel the void and return check to available status and check amount will be deducted from bank account available balance
• Voiding a “Payroll check” in the bank automatically reverses payroll entries in Payroll Tab
• Checks created from Accounts/Payable and the Commission process “cannot be voided” by the bank
• Use Undo Closing button in Commission Tree Tab of the closed property to void all checks created from that closing (Automatically reverses all transactions from that closing: Voids checks, removes payments from invoices, and deletes all non-check deduction G/L entries, and returns property to Pending status)
• Deleting payment from the A/P invoice will void A/P check in Checkwriter

• Brings up a print dialogue screen
• Default print option is “Current Check” (Prints check visible in Check Writer)
• Specify check format:
• Format A:  Check in the middle; Stubs at Top and Bottom
• Format B:  Check at Top; Stubs below
• Can use “Preview” button to view actual check output prior to sending it to the printer
• Verify check # to be printed is the next available check form in printer
• First time users should make a copy of the check form and test print to it to verify form alignment and orientation in the printer (Note: Recommend you display sample near printer for future printing reference)
• Click on “Print” button to send print to printer
• Select “OK” at printer dialogue screen
• Once print output verified with test copy, click “Print” button and repeat process with the real check form in the printer
• You can print a check as many times as desired

• Click to bring up list of recurring checks
• Select item(s) from recurring list
• Click Create Checks button
• Click Done button to close Recurring Payments Screen
• Create/setup recurring items via Banking Tab=> Recurring Payments Icon
1. Select bank account
2. Click New button
3. Select frequency
4. Enter amount
5. Select vendor
6. Memo is optional
7. Select/assign Debit G/L account
8. Click Done