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Pro Gold i2 Online User Manual

 

Chapter 14 - Creating Checks

Helpful Hints (1)

  • The Enter Checks Tab allows you to:
    • Enter/create/print checks (pay bills)
    • Review/print checks sent from other modules (e.g., payroll, closing, payables, etc…)
    • Review the register, delete erroneous entries, void cancelled transactions
  • Verify/select appropriate bank account (e.g., escrow, general checking, etc…)
  • Last check entered should be displayed (no blank checks)
  • Select “New” and then “Yes” to create a check
  • Select appropriate date (click calendar box, select date if default not applicable)
  • Enter appropriate dollar amount
  • If Escrow account used, you must enter appropriate Property ID
  • If Escrow transaction, system will automatically enter Property ID, property address and dollar amount in memo field (Click mouse in Property ID block and assign property to have system automatically update memo and check stub data)
  • Enter applicable Credit General Ledger (G/L) account(s) (If Escrow account, G/L default account [i.e., 2500] will automatically be entered)
  • Must have a G/L account entered to post the check:
    • Select appropriate account from within the “GL Account No.” block via the drop down box if a default was not provided for the transaction
    • Enter appropriate dollar amount in “GL Amount” block if a default was not provided for the transaction
    • Tab out of the “GL Amount” block and verify that “Total:” block updates for the amount of the transaction
    • Can have multiple G/L entries  (G/L amount must add up to total check amount)
  • Enter/select payee last (updates checkbook balance)
    • Enter payee exactly as the check is to be written
    • If vendor is not in the list (i.e., has not been entered previously), hit Enter to bring up Rolodex to enter payee data (i.e. Vendor Record): enter address info and assign default expense account for the payee: Note: Can use “Pencil” button at end of payee box to edit/update existing vendor records; select “Done” when finished to assign payee